Our client is seeking an Office Assistant to support their Denver office.
Responsibilities:
Scan and process legal mail for multiple attorneys
Sort and distribute incoming mail and packages
Prepare outgoing mail and packages for shipment
Maintain accurate records of all incoming and outgoing mail
Answer phones, greet and direct clients and guests, adhering to security protocol
Conference room management, including scheduling conference rooms and maintaining appearance and supply levels
Coordinate catering
Maintain the overall cleanliness of kitchens, supply rooms and conference rooms
Keep files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence
Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing
Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions
Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying
Ensure the integrity and confidentiality of all records
Maintain inventory of office supplies and materials, including those specific to the mailroom supplies
Perform other duties as assigned by Management and/or Team Leaders
Qualifications:
Previous experience in an administrative or mailroom role preferred
Familiarity with office management procedures and equipment
Proficiency in MS Outlook or similar software for email, calendar, and document management
Proficiency in MS Word
Strong organizational skills
Ability to work under pressure and manage multiple tasks
Customer service experience
Dependable and reliable
People-oriented and enjoys group work
Adaptable and flexible with a capacity to shift directions frequently
Detail-oriented with a focus on precision
High tolerance for stress, thriving in high-pressure environments
The expected salary range for this position is between $45,000 and $55,000. The actual base salary offered will depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.